The Office of Student Services is located on the main floor of the Administration Building. 
 

Personnel

There is a telephone available for students to make local phone calls.  Students are also able to send and receive faxes at this office.  There is a charge of $1.00/page for sending a fax.

Student Services provides mailboxes for community students.  Students will periodically receive campus mail and information throughout the year.  Students may also choose to use their Student Services mailbox address to receive their personal mail. 

The Vice President of Student Services is available by appointment to talk with students regarding all aspects of University College life.  All requests for programs, assembly absences, off-campus housing, and other non-academic requests must be filed through this office.  These forms are available at Student Services.

HOUSING

Off-Campus Housing

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CUC Housing Policy

Students should align with one of the first four categories below to be eligible for non-dorm residence:

  1.  Students 23 years-of-age or older may live out of the dormitory if they choose to do so.

  2.  Students under 23 years-of-age may also live outside of the dormitory under one of the following conditions:
        a.      Students living with parents, grandparents, married siblings (age 25 or older), direct aunts or uncles who reside in the same home.  Newly married couples of less than one year will not be eligible to house students.
        b.      Students living with faculty, staff or in a home approved through the student housing committee.  An approved home would be: living with a family (not in a separate suite of the home), a home where no prior disciplinary actions from Canadian University College have been meted and the same gender occupying the available rental spaces.
        c.      Students who have completed 90 semester hours of class work.  For students who have Canadian University College approved Student Missionary/Taskforce service:  Add to the total earned academic credits an equivalent of 15 credits per semester served as a SM to a maximum of 30 equivalent credit total.
        d.      Students taking less than 9 credits per term.

  3.  Consideration is given on a case-by-case basis to emancipated minors.

  4.  Students may live out of the dormitory, at any age or at any level academically, subject to all of the following criteria:
        a.      Completed one full year (two terms) in residence at the University College.
        b.      Have a cumulative GPA of 3.75 or above.
        c.      Have demonstrated model citizenship* during the academic year in dormitory.
        d.      Must maintain a 3.50 GPA for continuation of out-of-dormitory living.
        e.      If a minor, receive letter of permission from parents.
        f.       Receive final approval to move into community from Student Services.

Once aligned with one of the above categories the following criteria apply:

  5.  All students under the age of 23 must receive clearance from Student Services prior to finalizing out-of-dorm housing.

  6.  Students turning 23 within the term qualify to be out of the dormitory at the beginning of the term in which they turn 23.

  7.  A unique situation may be considered on its own merit, according to the Housing Policy, with the welfare of the student in mind.  This means that occasionally a student may request a situation that meets the general criteria for off-campus housing, but extenuating information or circumstances may lead the committee to conclude that the situation would not be in the best interest of the student.  In these rare cases, the request would be denied.

  8.  Students living in non-dormitory campus housing are subject to all campus policies, campus guidelines and regular maintenance inspections.

  9.  Exception to the Housing Policy does not establish new policy.

10.  Students may submit requests for non-dorm housing once per semester.  Requests must be made at the Student Services office prior to the beginning of the semester.

11.  Students in blatant disregard of the Housing Policy will be ineligible at any age to live in anything but a University College Housing Committee approved situation and may be assessed a $250 fine.

*Model Citizenship is defined as:
        a.      Supportive of and in compliance with the dormitory policies relative to leave    privileges, worship attendance, rules and regulations of the dormitory.
        b.      Have not been under discipline or on probation during the year.
        c.      Supportive of and in compliance with the general campus policies relative to lifestyle issues, academic or other concerns, as presented in the “Student Life” section of the Academic Calendar.

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STUDENT ASSOCIATION 

The Student Association (SA) is organized for the purpose of allowing student leadership to be involved in the decision-making processes of the University College.  The SA serves as a liaison body between the students and the faculty and administration.  Its representation on committees and boards gives the school a balanced approach to its governance.  It also serves to provide students with activities and programs that reflect the interests of the student body.

SA officers are elected annually, during the Winter Term, by the student body and receive a stipend for their work. The SA is comprised of a President, Financial VP, Communications VP, Social VP and a Recreational VP.  The committees and organizations under the guidance of the SA include:  The SA Associated Activity Committee, Individuals Making Positive Accountable Choices Together (IMPACT), and the Collegiate Adventists for Better Living (CABL).  The SA is also responsible for the management of the Publications Board which governs the publication of the newspaper, The Aurora Chronicles, and the yearbook, The Aurora Borealis.

Newspaper.  The campus newspaper, The Aurora Chronicles, is distributed at several locations on the campus. 

Yearbook.  The Aurora Borealis is an annual publication containing student/faculty pictures and snapshots of events occurring during the school year and is distributed at the end of Winter Term.

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STUDENT ORGANIZATIONS

The University College encourages participation in a variety of clubs and organizations which contribute to the student’s intellectual, physical, social, and spiritual development.  Each student organization has faculty sponsors.  For a listing of the clubs and organizations on campus please contact Student Services.

Guidelines for the organization of clubs and organizations are available at Student Services.  These include scheduling meetings, benefit programs, election of officers, and responsibilities of officers.

Academic Clubs

Bonding time for academic groups.  Activities will include various projects and trips as well as social and spiritual activities.

Other Clubs/Organizations

Touring/Performing Organizations

        Acronaires
        CUC Singers / Choral Union
        CUC Christian Youth Orchestra
        CUC String Ensemble
        Silverwinds Band

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T‘N’T

Faculty and staff members are involved in a prayer ministry that includes every student on campus.  Prayer CARE packages are distributed each month to remind each individual student that someone is praying for them every day.  Student Services personnel wish to be informed of special needs.

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STUDENT ACTIVITIES

Saturday night programming:  Various fun activities are planned for each Saturday night during the school year.  Different departments on campus host these events.  Check the calendar of Events for time, place and activity. 

Sunday at Seven:  Students are given the opportunity to enjoy the artistry of various professional, renowned music artists.   These events take place in the Administration Building Chapel throughout each semester.  Check the Calendar of Events to confirm date and performer(s).  Free admission for all CUC/PAA faculty, staff, students and their spouses and families.  General public admission:  $15 for adults; $7 for students/seniors.

Ski Trips:  The first Sunday (weather permitting) of both February and March, Student Services arranges transportation to Lake Louise for mountain skiing and snowboarding.  Students are able to purchase tickets and reserve bus seats at the Student Services Office.  Notices will be placed around campus when these tickets are available.

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ADMINISTRATION BUILDING CHAPEL USE

From time to time we have requests for the use of the Chapel in the Administration Building.  We do make arrangements for the public to rent this facility.

Please book the facility with the receptionist at the Student Services front office ext. 4033. Be sure to confirm arrangements to have building opened for use outside of regular hours, if necessary.  Appointments must be booked well in advance of the date using the venue - we want to make sure the Custodial Department has enough time to prepare for your event.

Contact the receptionist at the Student Services front office to arrange to have an AV worker set up the necessary microphones and to run the lighting and PA systems.  Some lead-time is needed to ensure communication with student worker.

If, for any reason, the grand piano needs to be moved please obtain permission from Jacquie Schafer, Ext. 4080 at the Music Department.  Jacquie will then contact Plant Services to move it to where you need it and then to move it back to it's original position. You/your department will be responsible for the following moving fees:

From piano pedestal to chapel stage - $25 each way
From chapel to cafeteria - $100 each way
From chapel to PE Centre - $100 each way

Other piano moving from the Fine Arts building to chapel, café or PE Centre - $200 each way.

Lead-time cannot be stressed enough!

You may contact Plant Services to make arrangements to have additional chairs brought in and taken back to their proper places upon completion of use.  Fees will depend on the number of chairs required.   Again, lead-time is essential.

Light refreshments may be served in the rear of the chapel under careful supervision.  Our Administrative Cabinet would like for us to uphold the SDA counsels for healthful living by serving only wholesome food…no flesh foods, coffee, tea or harmful substances.

Please arrange to have the facility cleaned up and put back into proper order.  If we find that the chapel needs any cleaning, other than the routine vacuuming, you/your department will be charged for services rendered.

Students wishing to book the chapel for their senior recital will be required to make an $80.00 deposit.  This will be refunded after their recital if the chapel has been left clean and in proper order.

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AUDIO/VISUAL

CUC/PAA teachers or students for classroom-related projects, or for college-sponsored events, may borrow AV equipment from Student Services AV Department. 

The AV equipment is for college-sponsored events only.  Operator assistance is also available for events during the regular college semester.  We are not authorized to loan or rent equipment to students or anyone else for non-college concerts or programs.

Most equipment for classrooms, free-admission programs sponsored by CUC/PAA organizations, and programs sponsored by the College Heights Church may be supplied free.

Charges apply for equipment for benefit programs sponsored by CUC/PAA organizations, non-college events taking place on campus (weddings, etc), and for projector bulbs for
equipment permanently located outside of the AV office.

Departments with permanently based equipment are responsible for the purchase, maintenance, security and replacement of the equipment.

To request and reserve audiovisual equipment call Carolyn O’Neill at Student Services (ext. 4033) during regular office hours.  All weekend reservations must be made before Thursday at 5 pm.

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Related Links:

Chaplain
Cafeteria
Student Success/Counselling
P.E. Centre