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Canadian
University College &
Parkview Adventist Academy
STUDENT EMPLOYMENT
POLICY
MANUAL
FOR STUDENT EMPLOYEES
Revised May, 2002
TABLE
OF CONTENTS
GENERAL
POLICY
Job Sharing
Category 1 and
Category 2
Student Wage Scale
Use of
Employment Earnings
GENERAL
PROCEDURE(S)
Guidelines for
Applying for Work
Guidelines for
Applying for Canadian Social Insurance Number
Guidelines for
Accepting Work
Guidelines for
Evaluation and Pay Increases
Guidelines for
Employee Warnings
Guidelines for
Employee Termination
Guidelines for Completing Student Labor Time
Cards
Summary of How to Qualify for Statutory Holiday Pay
(STAT)
Statutory Holidays in Alberta
Forms
GENERAL
POLICY:
Canadian University
College (CUC) is committed to providing equitable job opportunities to the
students of both CUC and Parkview Adventist Academy (PAA) for the purpose
of assisting students and their families in the financing of secondary and
post-secondary education. On-campus employment is reserved for
full-time students.
-
On campus jobs
will be established under the following parameters:
-
Work assignments
will be assigned in 6-12 hour blocks per week;
-
Student jobs
will be assigned either a Category 1 or Category 2
status;
-
The student wage
scale will be assigned as follows:
Category
1: $5.90/hour to start
Category 2: $6.50/hour to start
It
is the goal of Canadian University College to provide as much work as
possible to as many students as possible.
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Job Sharing
In order to maximize
the potential number of students employable on our campus the Student
Finance Office recommends that students be employed in 6-12 hour blocks
per week. Because a student's first priority while in school is to
be a student, we encourage you to accept only one 6-12 hour per
week job. There will occasionally be extenuating circumstances
regarding a work assignment and/or student employee that requires special
attention. It is possible that as a consistently proven high
achieving student you may qualify for a particular job that requires more
than 6-12 hours per week. You, your department supervisor and the
Student Finance Office Supervisor will assess these situations on a
one-on-one basis and make a fair employment recommendation that is
beneficial to both the student and the department.
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Category 1 and
Category 2:
Student jobs have been given either Category 1 or Category 2
status. Category 1 refers to regular student jobs such as
janitor, desk monitor, lab monitor, grounds worker, dinner server,
etc. Category 2 refers to jobs that require specialized
certification, such as a lifeguard; heavy supervisory responsibility such
as Head R.A.'s; or supervision of a work force, such as the Security
Supervisor. Your supervisor makes the determination as to whether
your position is a Category 1 or Category 2 status.
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Contents
Student Wage
Scale:
Current student wage scale is as follows:
Category
1: $5.90 per hour to start
Category 2: $6.50 per hour to start
-
Students who are
new to CUC/PAA should begin at the bottom of the respective pay scale;
-
Pay increases
are granted (if applicable) following the completion of a Student
Employee Evaluation and its submission to the Student
Employment Office. Evaluations are to be done at the end of each
term (Fall, Winter, Summer) or yearly, depending on the work status of
the student. (Pay increases do not need to occur each term.)
-
Shift
differentials may occur where applicable, subject to approval by the
Student Finance and Financial Aid Committee.
-
Exceptions may
be made upon written request by the work supervisor to, and subject to
approval by, the Student Finance and Financial Aid Committee.
-
Alberta minimum
wage as of October 1, 1999 is $5.90 per hour.
-
Canadian
University College does not permit students to work overtime except
where authorized in advance by the work supervisor. Should
overtime be deemed necessary by the work supervisor, the student will
be given an equivalent number of hours of time off with pay in place
of overtime pay according to Division 5, section 28 of the Employment
Standards Code.
-
Student
employment on campus is defined as an Exchange of Services
by Revenue Canada (Ruling #25-96-2914); therefore, earnings are
applied directly to the student's account to offset the cost of
tuition and are ineligible for Employment Insurance and Canadian
Pension Plan.
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Use of
Employment Earnings
Canadian University College and Parkview Adventist Academy are
dedicated to helping our students meet the cost of Christian education,
and have therefore designated that all monies set aside by this
institution to fund our Student Employment Program can be used only for
this purpose. In accordance with this, all monies earned by the
student through employment with CUC/PAA will be applied to the student's
personal account and cannot be used by the student for anything other than
educational expenses incurred at CUC/PAA. Should a credit balance
remain on the student's personal account due to employment earnings, these
monies will continue to remain on the student's personal account for a
period of up to five years, during which the time the student or an
immediate family member may access these monies to cover educational
expenses incurred by the student or immediate family member at CUC/PAA.
At the end of the five year period, any monies remaining on the account
will be transferred to the worthy student fund.
All student labor
earnings are to be applied directly to the individual's account as an
exchange of services.
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Canadian
University College &
Parkview Adventist Academy
STUDENT EMPLOYMENT
PROCEDURE
MANUAL
FOR STUDENT EMPLOYEES
Revised May, 2002
GENERAL
PROCEDURE(S):
Guidelines for
Applying for Work:
-
Complete a
Student
Employment Application Form. This can be accomplished in one
of two ways: 1) Locate the
Student Employment
Application Form on this web page, print, complete, sign and take to the Student Finance Office; or 2) Come to the Student
Finance Office and fill out a
Student Employment Application Form
and submit in person.
-
Complete a
Student
Work Availability Form listing your class times and available work
times and submit to the Student Finance Office. This form is
also found on this web page or can be completed at the Student Finance
Office.
-
Continually
check the
Campus Employment Opportunities Bulletin Boards for employment
opportunities on campus. There is an on-line bulletin board
found on this web page as well as the one found in the hallway where
Computer Services is located, basement of the Administration building.
-
If there is an
employment opportunity you are interested in applying for, notify the Contact
Name listed on the job opening to arrange for a possible
interview.
-
If you are hired
for the position, complete the Guidelines for Accepting Work
section of this manual. Part of the requirements for working on
campus is having a Canadian Social Insurance Number. Guidelines
for applying for this number are found after this section of the
Procedure Manual.
-
If you are
currently employed at CUC or PAA and wish to obtain an additional or
different position, you must give your current supervisor a minimum
of one week's notice before accepting a new position.
-
If you change
jobs, you must again complete the Guidelines for Accepting Work
section of this manual for the new job.
-
If you have
obtained a job on campus without utilizing the Student Employment
Office, you will must have a
Student Employment Application on
file and you must complete the Guidelines for Accepting Work
section of this manual.
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Contents
Guidelines for
Applying for Canadian Social Insurance Number
-
All students
working on the C.U.C./P.A.A. campus are required to have a Canadian Social
Insurance Number, whether you are a Canadian citizen, landed immigrant, U.S. or
International student.
-
This number is
free to obtain.
-
The Student
Finance Office has forms to apply for a Canadian Social Insurance
Number.
-
This form must
be completed and taken to the government offices in Red Deer, along
with your ORIGINAL FORMS authorizing your stay in Canada (i.e.,
Student Visa, Passport, Landed Immigrant Status, Birth Certificate,
etc.).
-
When you are at
the government office, you will submit the signed application form,
show your documentation and will then be given a phone number to call
within 48 hours for your Social Insurance Number.
-
You will be sent
a Social Insurance Number card within 6-8 weeks of application.
-
You must either
phone or bring this number to the Student Finance Office.
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Guidelines for
Accepting Work
Once you have
obtained campus employment you will need to complete the following:
-
Fill out a
Student
Employment Agreement Form with your supervisor. After the
form is filled out and signed by you and your supervisor, your
supervisor will forward it to the Student Finance Office.
-
Sign for and
read the
Policy & Procedure Manual Acceptance/Agreement Form
(Signature Page) for
Student Employees. This can be done on-line through this
web page or in person at the Student Finance Office.
-
Sign for and
read your Job Description. This is done with your
supervisor.
-
Obtain a time
card from your supervisor and familiarize yourself on how to
accurately write in your work hours. Remember, your time
card is a legal document. Falsification on your time card is
grounds for immediate dismissal
-
If you are
changing from one campus employment position to a different campus
employment position, you are required to give your employer a
minimum of one week's notice.
-
After you have
accepted the new position, you must complete a new
Student
Employment Agreement Form with your new supervisor which needs to
be submitted to the Student Finance Office.
-
Employment
assignments, pay rates, and work hours may change at any time
according to the type of job, employment needs of the institutions,
and/or the institutions/ current student employment budget.
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Contents
Guidelines for
Evaluation and Pay Increases:
-
Your supervisor
will complete a Student Employee Evaluation Form for the
current year.
-
Your supervisor
will meet with you to review this evaluation.
-
Your supervisor
notes any pay increases (if applicable) on this form.
-
You and your
supervisor will sign the evaluation and send the form to the Student
Finance Office.
-
The Student
Finance Office updates your file with the new rate (if applicable),
signs the form, sends a copy to your supervisor and to your
parent/guardian (if applicable) and keeps the original in your student
finance file.
-
This evaluation
is to be completed at the end of each term (Fall, Winter or Summer) or
yearly, depending on your work status, or at the termination of your
employment in the department.
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Contents
Guidelines for
Employee Warnings:
-
If you fail to
perform your job duties as per the Job Description or your
supervisor's established expectation requirements, your supervisor
will complete an Employee Warning Record. The record
allows for three warnings, either oral or written (written is strongly
recommended).
-
Your supervisor
will meet with you and discuss each warning and establish a time frame
during which the behavior is to improve. Supervisor sends Employee
Warning Record to the Student Finance Office.
-
The Student
Finance Office notes the warning in your student finance record, sends
a copy to appropriate parents/guardians and files original in your
student finance file. (This procedure is done for each warning.)
-
At the end of
the established time frame, your supervisor will meet with you to
either acknowledge improvements or issue a second or third warning.
-
After three
warnings, you will be dismissed from that position.
-
There are
special situations that allow for or cause immediate dismissal.
Refer to Guidelines for Employee Termination for more
information.
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Contents
Guidelines for
Employee Termination:
-
An Employee
Termination Form must be filled out by your supervisor if you are
dismissed from employment, if you choose to resign (after giving a
minimum of one week's notice) or when you change jobs for any
reason. (If you were hired for a "one time only"
position, an Employee Termination form does not need to be
completed; however, an evaluation form should be done for your student
finance file.)
-
Your supervisor
is to complete all blanks and have you sign the form.
-
Your supervisor
then signs the form and sends to the Student Finance Office.
-
The Student
Finance Office will note the termination in your student finance
record, send a copy back to the supervisor, send a copy to appropriate
parent/guardian and keep the original in your student finance file.
-
Immediate
dismissal is allowed in the following instances:
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Guidelines for Completing Student Labor Time Cards:
-
You will fill in the hours you worked on each day of
your time card.
-
Sign your time card!
-
Your supervisor will sign your time card, note any
STAT* hours worked and bring the time card to the Payroll Department
in the Student Finance Office on the first day of the following month
for processing.
-
On the 10th of the month following the month you
worked, you may come to the Student Finance Office and pick up your
work statement of hours worked and money earned.
-
Work statements that are not picked up will be filed
in the student's file -- THEY ARE NOT MAILED TO YOU.
-
You are encouraged to pick up your monthly work
statements to make sure that the hours you worked are being correctly
paid for by the Payroll Department.
Please note that time cards not filled out
completely or accurately will be returned to the department for
correction. NO EXCEPTIONS!
*Following is a summary of how to determine whether or not
a student qualifies for statutory holiday pay (STAT).
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Contents
Summary of How to Qualify for Statutory Holiday Pay
(STAT):
-
You have worked 30 days (shifts) in the last 12 month
period;
-
You worked the last scheduled shift before the holiday
and the first scheduled shift after the holiday. If you leave
early or come back late with or without permission you would not
qualify for STAT holiday pay.
-
If the holiday is NOT a regular work day your
supervisor will complete a 5 Out of 9 Worksheet to determine
whether or not you qualify for STAT pay.
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Contents
Statutory Holidays in Alberta
-
New Years Day, January 1st
-
Alberta Family Day, Third Monday in February
-
Good Friday, Varies with religious calendar
-
Victoria Day, Monday before May 25th
-
Canada Day, July 1st (or Monday after July 1st if it
falls on a week-end)
-
Civic Holiday*, First Monday in August
-
Labor Day, First Monday in September
-
Thanksgiving Day, Second Monday in October
-
Remembrance Day, November 11
-
Christmas Day, December 25th
-
Boxing Day*, December 26th
*Not mandatory in
Alberta. Designated by CUC/PAA as holidays for this institution.
Back to Table of
Contents Forms:
The following forms
for students can be found on this web site:
The following forms
can be found in the Student Employment Policy & Procedure Manual
located in each department:
-
Student
Employment Application
-
Student
Employment Agreement
-
Social
Insurance Number Application (Government Form)*
-
CUC Employee
Time Card
-
Student
Employee Evaluation
-
Student
Employee Warning Record
-
Student
Employment Employment Termination
*Blank forms are
available only at the Student Finance Office.
AFTER
YOU HAVE READ THIS POLICY & PROCEDURE MANUAL YOU MAY CLICK ON THE LINK
BELOW TO PRINT AND SIGN THE
SIGNATURE PAGE (link below).
Signature Page
for Student Policy and Procedure Manual Back to Table of
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